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Point-of-Sale (POS) Application: Key Information

Point-of-Sale (POS) Application: Key Information

 

This document provides essential information about our POS application, detailing its features, supported hardware, and compatible platforms.

1. Key Features

 

Our POS application is designed to optimize sales operations with a comprehensive suite of functionalities:

1.1. Invoicing and Credit Notes

  • Direct Sales Invoicing:

    • Invoices can be generated directly from the POS interface for all sales.

    • Supports various payment types including cash, card, mixed, and integrated payment flows.

    • Taxes (VAT) are automatically applied based on predefined settings and compliance regulations.

    • Seamlessly integrated with Qoyod’s accounting system, ensuring real-time invoice synchronization, or immediate syncing upon regaining an internet connection for offline transactions.

    • ZATCA e-invoicing compliant, generating structured data that adheres to Saudi e-invoicing requirements.

    • Invoices are printable via supported printers.

    • Supports multi-branch handling, linking each invoice to its respective branch or store for accurate reporting and compliance.

    • Accommodates recurring or deferral payment flows, particularly for subscription or installment-based sales (deferral schedules are managed within the accounting system).

  • Credit Notes (Returns & Refunds):

    • Credit notes can be issued directly within the POS for returned items or overpaid invoices.

    • Options for issuing full or partial credit notes, based on returned quantities or agreed-upon refunds.

    • Supports refunds to the original payment method or as store credit, depending on business configurations.

    • Automatically adjusts inventory in upon the issuance of a credit note.

    • Directly linked to the original invoice for complete traceability and audit purposes.

    • ZATCA-compliant credit note generation, producing structured data that matches the original invoice reference.

    • Credit notes are instantly reflected in both POS and accounting reports once synchronized.

1.2. Cart Management

 

The cart management system provides robust control over transactions, featuring:

  • Automatic tax calculation based on the item's unit price.

  • Ability to modify the unit price of items.

  • Easy adjustment of item quantities.

  • Seamless offline mode operation, ensuring all transaction data is stored locally until an internet connection is re-established.

  • Barcode Scanning Support: Works with all standard barcode scanners (USB, Bluetooth, or built-in device cameras).

  • Weighted Barcode Support: For items priced by weight (e.g., fruits, meat, bakery).

  • Handle partial payments.

  • Capability to handle partial payments for invoices.

  • Direct application of discounts at the point of sale, with immediate reflection on the line item.

1.3. Payments & Wallets

  • Cash, card, and mixed payment support.

  • Integrated payment processing with Hala platform:

    • Accepts wallet payments through Hala.

    • Supports card payments via Hala terminals.

    • Ensures compliance with local financial and ZATCA regulations.

  • Refunds can be processed directly to the original payment method or wallet.

1.4. Multi-User and Permissions

User permissions are highly configurable, enabling tailored access control for various actions, including:

Multi-user sessions supported on the same POS device.

User switching & security:

  • Current user can lock their account using a PIN to securely switch to another user.

  • The PIN does not log out the user; it simply protects the session while another user logs in.

Multiple users on one device:

  • Several users can operate the same device simultaneously.

  • Each user’s transactions are tracked individually.

  • Permissions and access levels are specific to each user, ensuring secure operations.

  • Configurable permissions for:

    1. Customer creation

    2. Credit note management

    3. User management

    4. Tax and unit price modifications

    5. “Pay later” authorization

    6. Access to settings

1.4. Settings

 

The application offers a variety of settings to customize its behavior and appearance, ensuring alignment with specific business requirements:

  • Language control (Arabic/English)  affects app interface and printed documents.

  • Receipt & Credit Note Language: Receipts and credit notes can be printed in Arabic, English, or a mix, depending on business preference.

  • Print User Name: Option to include or exclude the user's name on printed receipts.

  • Receipt Header/Footer Customization: Ability to customize content appearing at the top and bottom of receipts.

  • Print Simplified Tax Invoices: Permission to print simplified tax invoices.

  • POS Working Mode: Configuration of the POS operating mode (e.g., training, live).

  • Enable Total-to-Quantity Entry: Allows users to enter a total amount, with the quantity automatically calculated.

  • Watermarked Copy: Option to print receipts with a watermark.

  • Credit Note Header/Footer Customization: Ability to customize content appearing at the top and bottom of credit notes.

  • Document Printing Options: Options to print customer name, product barcode, product SKU, and customer phone number on documents.

  • Display Payment Method: Option to show the payment method on receipts.

  • Default Payment Method: Setting a default payment method for expedited transactions.

  • Default Customer: Setting a default customer for quick sales.

1.5. Customer-Facing Display

  • Supports two display layouts:

    • Large layout: Shows detailed cart items, quantities, totals, and payment method.

    • Mini layout: Compact version focused on key transaction details.

1.6. Reports

  • Session Report: Track transactions per cashier session.

  • Daily Report: End-of-day reconciliation with invoice/credit note totals.

  • Last 10 Transactions Report: Quick access for review and troubleshooting.



2. Supported Hardware

 

The POS application is compatible with a range of hardware to enhance its functionality:

2.1. Supported Epson Wi-Fi Printers

For reliability and ease of management, the application exclusively supports Network enabled Epson printers(Wifi or LAN). A comprehensive list of supported models includes:

  • TM-H6000V

  • TM-T70II

  • TM-H6000IV-DT

  • TM-T70II-DT

  • TM-L90

  • TM-T70II-DT2

  • TM-m10

  • TM-T81II

  • TM-m30

  • TM-T81III

  • TM-m30II

  • TM-T82

  • TM-m30II-H

  • TM-T82II

  • TM-m30II-NT

  • TM-T82II-i

  • TM-m50

  • TM-T82III

  • TM-P60II (Wi-Fi)

  • TM-T82IIIL

  • TM-P80 (Wi-Fi)

  • TM-T82X

  • TM-T100

  • TM-T83II-i

  • TM-T20II (**7 model)

  • TM-T83III

  • TM-T20II-i

  • TM-T88V

  • TM-T20II-m

  • TM-T88V-i

  • TM-T20III

  • TM-T88V-DT

  • TM-T20IIIL

  • TM-T88VI

  • TM-T20X

  • TM-T88VI-iHUB

  • TM-T60

  • TM-T88VI-DT2

  • TM-T70

  • TM-T88VII

  • TM-T70-i

  • TM-U220

  • TM-U220-i

  • TM-U330

2.2. Devices We Sell

  • Sunmi V2s T5940

  • 80mm Kitchen Cloud External Printer

  • Sunmi D3 Pro

  • Sunmi D3 Pro + Printer

  • Beyond Trendit S680

2.3. Other Supported Devices

  • Any Android device running 7.0 or higher

  • Geidea A920Pro (only supported Geidea model)

  • Sunmi devices: V2s, D2 Mini, D2 Pro

  • Keyto Pro 545 V1 device

3. Supported Platforms

 

The POS application offers broad compatibility across various platforms to cater to diverse business needs:

  • Play Store: Available for download on Android devices via the Google Play Store.

  • Huawei AppGallery: Accessible for Huawei device users through the Huawei AppGallery.

  • Sunmi Store: Optimized for Sunmi devices and available on the Sunmi App Store.

  • Browser-based POS: A web-based version accessible through standard web browsers, offering platform independence.